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Written by
Katy Ratican
3 Aug 2021
4 minutes

Top 10 best apps for booking appointments

An overview of the ten best scheduling and appointment booking apps for small businesses and solo entrepreneurs
Best appointment booking apps

As a business owner, entrepreneur, or freelancer, you might know that scheduling meetings can take up a lot of time and energy. But not if you use appointment booking apps.

Mobile-friendly apps make life easier for business owners and entrepreneurs. For example, second phone number apps have been helping small businesses get a dedicated business number with additional features.

Appointment booking apps are particularly useful because:

  • They make sure that you don’t have to send multiple emails to request or confirm a meeting

  • They easily sync with any digital calendar that you use

  • They can send reminders to you and the participants, avoiding the need for last-minute phone calls or emails

  • They can democratise the process of setting up meetings

To help you choose the one that’s right for your business, here are ten of the best apps for booking appointments.

Top 10 appointment booking apps for business owners and entrepreneurs


What makes Calendly a top choice is that it is exceptionally easy to use. With the free version, you can schedule an unlimited number of meetings and connect to a single calendar. With the paid version, you can book several kinds of meetings.

Who's it for? It is perfect for small businesses owners and solo entrepreneurs.


Over 80,000 businesses trust Calendar for scheduling their meetings. This AI-enabled software synchronises your Apple Calendar, Google Calendar, and Outlook Calendar. It also offers a virtual assistant for scheduling and planning meetings.

Who's it for? Medium-sized businesses.


If you need to let your customers book appointments with you, Setmore is a credible choice. Not only is the online booking process simple and automated, but the app also makes it easy for your customers to pay you online. It’s an easy-to-use app that does all the hard work for you.

Who's it for?: Ideal for smaller businesses such as clinics, salons and pet grooming centres.


If you need more than the scheduling function, you should look at Doodle. It lets you discuss potential meeting dates and times with other attendees and lets everyone vote on the date and time that works for them. With the paid version, you get an advanced dashboard.

Who's it for? Small businesses.


All it takes is less than 30 seconds to schedule a meeting with Arrangr. It isn’t just the date and time that the software helps you plan. Attendees can also decide places and even ways to attend the meeting.

Who's it for? Small businesses, sales personnel and solo entrepreneurs.


Scheduling appointments is one thing. But synchronising your calendars to give you an intelligent estimate of your availability is something else. Woven has that and several other intuitive features including a poller.

Who's it for? Business owners, sales personnel and solo entrepreneurs.


If you’re into auto repair, IT maintenance, tax consultation, acupuncture, or any other service business, look no further. SimplyBook.me will allow your potential customers to book appointments with you, through the app, your website or even via your social media pages.

Who's it for? Service-based companies and entrepreneurs.


Scheduling appointments is probably one of the most important parts of being in sales. Appointlet understands that. It allows you to personalise your availability, and share your booking pages with your leads and prospects. It’s also easy to integrate it into your email, which will save you a lot of time and effort.

Who's it for? If you’re in sales, this is the app for you.

Square Appointments

If flexibility is your primary concern, Square Appointments should top your list. You can effortlessly create a booking website and then generate email and text reminders. What makes it excellent is the cancellation fees it can charge to those who don’t turn up for their scheduled appointments.

Who's it for? Healthcare providers, salons, veterinarians, spas etc.


If you’re running a startup that empowers your team members equally, Rallly is the scheduling app you should be looking at. It’s a fairly simple but intuitive app that lets people poll on the best date and time for meetings.

Who's it for? Early-stage startups and small businesses.

In short

Once you get used to them, appointment booking apps will make you wonder how you ever worked without them. They will ensure that you spend more time on your most valuable tasks and not the time-consuming minor ones. That’s the kind of optimisation that every small business needs.

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